Tex, you make some fantastic points. Retention and cost being a primary subjects. You are right! .........Recruiting youth into these programs is difficult, getting adults involved is INSANELY difficult..................If we don't try, we won't get anything. But as you have observed, our long term yield is quite low with returning youth. Our adult volunteers though, are usually folks who were in the program as a youth. But they don't return until THEY have their own kids.
Here's what we did. Our little band of instructors mainly hail from the North South Skirmish Association and we sorta stumbled on the Scouting angle. What we've found, if you going to do a "cattle call" program where any kid can shoot, yes, you will be babysitting. We targeted the "Mountain Man" program as it also involves 19th century "life hacks" and crafts. The kids are 14 and up and want to be there.
Costs will always be an obstacle.
Darn skippy it is. Here's what we did. We were targeting working within and expanding an existing program, so some rifles were already at the camp. One of our fellow N-SSA members donated 5 "Zouave" muskets to the cause since it's close to his heart as well. "Zouaves" can be had fairly inexpensively within our org, outside, you'll pay more. We have support from Lodgewood and S&S to a degree on logistics keeping the muskets functional. Powder and caps are donated by Schuetzen, Goex wouldn't even return and email or phone call. Lead for bullets is bought out of monies either donated or given as honorarium for speaking engagements. We cast all the bullets. We are also always on the look out for cheap 50cal traditional styled round ball guns. The bores don't have to be perfect, just serviceable.
When we go to summer camp, it's once per week. On that day, the "Mountain Man" program is shooting black powder. The onsite staff will already have done the lecture work, we bring guns and ammo to supplement what's already on site. Because of our presence, many more kids get to shoot and in much, much higher volume. None of this 5 shots all day per kid stuff, we'll pull triggers till we run out of time. It's not unusual for our kids to get 30+ shots each with round ball and muskets. Because we vary the target materials, we've created a bit of a sensation amongst the adult leaders in the camp because we'll have kids whacking Ritz crackers at 25yd with Civil War muskets shooting offhand. We're not babysitting, we're actively teaching safety and marksmanship. We'll break for lunch and have the meal with the kids. They are always full of questions about the guns, the history and how to improve their personal marksmanship.
As for getting adults involved, many who might be inclined have either never thought of it, or maybe didn't know how acute the shortage of qualified instructors is. That's why we've created an NMLRA Charter Club- Yadkin Valley Rangers, that is dedicated to instruction. We welcome anyone holding an instructor rating, who wants to get an instructor rating, or who supports us to join.